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Administrative Assistant

Location: Boone, NC, United States
Job ID: 15170
Date Posted: May 28, 2024

Job Description

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Samaritans Purse is seeking an Administrative Assistant to join our team at our Boone location. As an Administrative Assistant, you would Independently respond to questions through verbal communication and written correspondence.  Also, responsible for creating reports, tracking and documenting activity, managing data, coordinating travel, verifying and reviewing financial information, and schedule meetings.  Bring your administrative skills to a highly professional team. Come and use your gifts daily to advance the Gospel!

A day in the life of an Administrative Assistant:

At Samaritans Purse, the Gospel really is the center of all we do!  We start each day with a time of devotions and spend time praying for each other, our staff and volunteers who serve around the globe. 

In the role of Administrative Assistant, you will have the opportunity to:

  • Maintain your personal relationship with Jesus Christ and be an effective witness for Him
  • Assist Sr. Directors and their staff with administrative needs, including Purchase Requisitions, Contract approvals, Pre-Travel Authorizations, reimbursements, updating calendars and arranging meetings.
  • Serve as a resource to others on a variety of subjects including office equipment, software applications, license renewals and IT procedures. 
  • Collaborate with Sr. Directors teams including ARK, Network, Service Desk, ICT to gain knowledge of projects and provide administrative support. 
  • Arrange and take lead in meetings in preparation for annual and amended budget processes.  Maintain and prepare complex budget documentation for various teams including, ARK, Network, ServiceDesk and ICT. 
  • Work with Purchasing and Accounts Payable in obtaining approvals for invoices.  Work with Human Resources in arranging interview itineraries for new hires, arranging meetings and travel arrangements once the new hire is onboarded. 
  • Prepare power points and send out helpful documentation to help new hires with SP policies and procedures.
  • Initiate follow-up calls to vendors and consultants to obtain information regarding contracts, agreements and information required to get them setup as a new vendor in Samaritans Purse systems. Responds to incoming phone calls from sales introductions and vendors.
  • Submit requests for new vendor setup into Samaritans Purse financial system.
  • Gather weekly VP meeting updates from Sr. Directors. Make department purchases and prepare monthly purchasing card reconciliations.
  • Manage various software licenses and subscriptions for the ministry.  Prepare payment request for Consultants who are not classified as vendor.
  • Work with varying software and learns new computer applications to meet unique work needs. Arrange hospitality for event meetings when needed.
  • Assist with the day-to-day operations for the International Communication Technology Director and team including assisting with maintaining Dart Kit inventory. Assist in developing new processes and procedures relevant to the support needs of the IT Department.
  • Serve as a backup in preparing purchase requests, expense reports, staff updates, calendar updates, and travel authorizations in the absence of the Office Administrator and ICT Analyst. 
  • All other duties as assigned

Check out why people love serving with Samaritans Purse: https://bit.ly/2F8Nom5

Qualifications & Experience:

  • Associate degree and three (3) to five (5) of related work experience
  • Thorough knowledge of Microsoft Office Software.
  • Strong attention to detail and collaboration skills.
  • Excellent communication and interpersonal skills.
  • Intermediate Technology skills. Ability to analyze, organize and prioritize work while meeting multiple deadlines.
  • Ability to effectively learn new tasks and operational processes and support the completion of team goals.
  • Ability to be flexible, adapt quickly to change and efficiently move from one task to another to support a dynamic work environment.
  • Ability to accurately prepare and maintain documents, records, files and reports.
  • Ability to recognize, analyze and solve problems and when needed make quality decisions.
  • Ability to take initiative to ensure job duties are completed timely and accurately.

Job Location:  Boone 

Type:  Full-Time

Language Requirement:  Fluency in English (required)

Benefits:

  • Medical, prescription, dental & vision insurance
  • Flexible Spending Account (FSA)
  • Long-term and Short-term disability insurance
  • Term Life Insurance
  • 401 (k) retirement savings plan
  • 10 paid holidays
  • 12 vacation days
  • 10 sick/personal days

Samaritan's Purse Mission Statement:

Samaritan's Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan's Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God's love through His Son, Jesus Christ. The organization serves the Church worldwide to promote the Gospel of the Lord Jesus Christ.

Samaritan's Purse Statement of Faith:

Samaritan's Purse Statement of Faith:

We believe the Bible to be the inspired, the only infallible, authoritative Word of God. 1 Thessalonians 2:13; 2 Timothy 3:15-17.

We believe that there is one God, eternally existent in three persons:  Father, Son, and Holy Spirit.  Matthew 28:19; John 10:30; Ephesians 4:4-6.

We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious and atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4:15.

We believe that all men everywhere are lost and face the judgment of God, that Jesus Christ is the only way of salvation, and that for the salvation of lost and sinful man, repentance of sin and faith in Jesus Christ results in regeneration by the Holy Spirit.  Luke 24:46-47; John 14:6; Acts 4:12; Romans 3:23; 2 Corinthians 5:10-11; Ephesians 1:7 and 2:89; Titus 3:4-7.

We believe in the present ministry of the Holy Spirit, whose indwelling enables the Christian to live a godly life.  John 3:5-8; Acts 1:8 and 4:31; Romans 8:9; 1 Corinthians 2:14; Galatians 5:16-18; Ephesians 6:12; Colossians 2:6-10.

We believe in the resurrection of both the saved and the lost; the saved unto the resurrection of eternal life and the lost unto the resurrection of damnation and eternal punishment.  1 Corinthians 15:51-57; Revelation 20:11-15.

We believe in the spiritual unity of believers in the Lord Jesus Christ and that all true believers are members of His body, the church.  1 Corinthians 12:12, 27; Ephesians 1:22-23.

We believe that the ministry of evangelism and discipleship a responsibility of all followers of Jesus Christ.  Matthew 28:18-20; Acts 1:8; Romans 10:9-15; 1 Peter 3:15.

We believe Gods plan for human sexuality is to be expressed only within the context of marriage, that God created man and woman as unique biological persons made to complete each other. God instituted monogamous marriage between male and female as the foundation of the family and the basic structure of human society. For this reason, we believe that marriage is exclusively the union of one genetic male and one genetic female. Genesis 2:24; Matthew 19:5-6; Mark 10:6-9; Romans 1:26-27; 1 Corinthians 6:9.

We believe that we must dedicate ourselves to prayer, to the service of our Lord, to His authority over our lives, and to the ministry of evangelism.  Matthew 9:35-38; 22:37-39, 28:18-20; Acts 1:8; Romans 10:9-15 and 12:20-21; Galatians 6:10; Colossians 2:6-10; 1 Peter 3:15.

We believe that human life is sacred from conception to its natural end; and that we must have concern for the physical and spiritual needs of our fellowmen. Psalm 139:13; Isaiah 49:1; Jeremiah 1:5; Matthew 22:37-39; Romans 12:20-21; Galatians 6:10.

We believe that God wonderfully and immutably creates each person biological male or female. These two distinct but complementary sexes together reflect the image and likeness of God. Rejection of ones biological sex is a rejection of Gods merciful design and creative order.  Genesis 1:26-27;1 Corinthians 6:9; Deuteronomy 22:5

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Location: Boone, NC, United States
Date Posted: May 28, 2024

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